December 5th Dress rehearsal and December 12 show day info
Dancer & Family Logistics
Everything families need to know for our December 5 mandatory dress rehearsal and playbill photo day and our December 12 Danceflix performances is included below.
Please review your dancer’s schedule carefully and save this page for easy reference as we get closer to show day.
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SATURDAY, DECEMBER 5
Mandatory Dress Rehearsal + Playbill Group Photo Day
December 5 is an important part of our Danceflix production process. This is our production rehearsal, costume check, playbill group photo day, and volunteer training day before the December 12 performances.
This is a closed production rehearsal. Parents who are not assigned volunteers will drop dancers off and return at the scheduled dismissal time.
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🌟 Young Dancer Rehearsal
*Check-In: 9:30 AM*
*Dismissal: 12:00 PM*
The following groups attend the morning Young Dancer rehearsal:
- Preschool Combo 1
- Ballet-Jazz-Tap Combo 2A
- Ballet-Jazz-Tap Combo 2B
- Ballet-Jazz-Tap Combo 3
- Pre Ballet
- K-Pop Jr.
- Pom Squad Kids
- Disney Dance
These dancers will rehearse:
- Performance entrances and exits
- Their portion of the final bows
- Acting Lab transitions surrounding their numbers
- Their official Danceflix playbill group photos
Young dancers will remain in costume throughout their rehearsal block and will be dismissed at approximately 12:00 PM once rehearsal and required photographs are complete.
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🎭 Acting Lab
*Check-In: 9:30 AM*
*Dismissal: 3:30 PM*
Acting Lab is needed during the Young Dancer rehearsal for story cues and transitions and will remain for the complete production rehearsal.
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🎬 Full Rehearsal Cast
*Check-In: 12:00 PM*
*Dismissal: 3:30 PM*
All other participating recital groups attend the full production rehearsal.
During this block, we will work through the complete Danceflix production flow, including:
- Acting Lab scenes
- Dance numbers
- Entrances and exits
- Music
- Video and projection cues
- Transitions
- Final bows
Directors may stop the rehearsal as necessary to make corrections and clean choreography, spacing, or transitions.
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👗 What Dancers Must Bring on December 5
Dancers should arrive already wearing their first costume with:
- Recital hair completed
- Stage makeup completed
- Correct dance shoes
- Required tights, socks, and undergarments
- All additional costumes needed for other dances
- All costume accessories and hair accessories
- Any required props or class-specific items
- Optional robe or zip-up jacket to wear over the costume while waiting
- Water
- A small dry, non-staining snack
- Any medically necessary items
Please label belongings whenever possible.
Please avoid sending unnecessary valuables, electronics, or toys.
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📸 Danceflix Playbill Photos
December 5 is our official *group photo day for the digital Danceflix playbill*.
Photos will be taken by class/group and costume.
If your dancer participates in multiple recital classes, they will be photographed with each applicable group in the corresponding costume.
Please make sure your dancer brings *every costume, accessory, shoe, and required item* needed for all participating classes.
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🍿 Snacks & Costumes
Dancers will remain in costume during their rehearsal block.
Snacks and water will be consumed only in the designated area.
Please send *dry, non-staining snacks only* to help protect recital costumes.
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🚗 Parent Drop-Off
December 5 is a closed production rehearsal.
Parents who are not assigned volunteers will:
1. Check their dancer in.
2. Leave once their dancer has been received by the Danceflix team.
3. Return at the scheduled dismissal time.
Only approved staff and assigned parent volunteers may remain inside during rehearsal.
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🙋 Parent Volunteers — December 5
Some Danceflix volunteer positions will require attendance at the December 5 rehearsal, but not every volunteer will need to attend.
Attendance on December 5 will depend on the volunteer’s specific assignment.
For example, volunteers who may be needed include those working with:
- Backstage dancer groups
- Holding rooms
- Runners
- Quick changes
- Props
- Set pieces
- Other production responsibilities that need to be rehearsed before show day
Other positions, such as some front-of-house roles, may not be required at the December 5 rehearsal.
Once volunteer assignments are finalized, each volunteer will be told:
- Whether they are needed on December 5
- Their arrival time
- Their assigned group or area
- Their specific responsibilities
Please do not assume that volunteering automatically requires attendance on both December 5 and December 12.
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💬 Danceflix Volunteer WhatsApp Group
We will create a dedicated WhatsApp group for confirmed Danceflix volunteers.
This group will help us:
- Keep everyone in close communication
- Share volunteer assignments
- Confirm arrival times
- Answer questions as they come up
- Communicate rehearsal and show-day updates
- Coordinate backstage and production needs more efficiently
Once volunteer assignments are finalized, confirmed volunteers will receive information on how to join the group.
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SATURDAY, DECEMBER 12
🎬 Danceflix 2026 — Performance Day
Show Times
*Show 1 — 12:30 PM*
*Show 2 — 4:00 PM*
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🎭 Acting Lab
*Call Time: 10:00 AM*
Acting Lab arrives early for soundcheck and final technical preparation.
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⭐ Show 1 Dancers
*Call Time: 11:15 AM*
*Show Time: 12:30 PM*
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⭐ Show 2-Only Dancers
*Call Time: 3:00 PM*
*Show Time: 4:00 PM*
Please arrive at your dancer’s assigned call time rather than significantly earlier.
Our staff and volunteers will be managing multiple backstage areas and specific check-in periods throughout the day.
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🎟️ Dancers Performing in Both Shows
Dancers participating in both performances will remain checked in with Art & Dance Studio for the entire day.
For safety and operational reasons, dancers staying for Show 2 may not leave the theater between performances.
After Show 1, these dancers will return backstage to:
- Rest
- Use the restroom
- Eat lunch
- Reset hair or makeup if necessary
- Prepare costumes for Show 2
Our approximate between-show break will be:
*2:15–3:15 PM*
Please pack a lunch for dancers staying for both performances.
The studio plans to provide bottled water and a small snack; however, families are responsible for providing their dancer’s meal and any additional snacks needed.
Please do not schedule food deliveries.
Staff will be supervising dancers and resetting the production between performances, and we will not have someone available at the theater entrance to receive restaurant or delivery-service orders.
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✅ Show-Day Check-In
All dancers will check in through the designated dancer check-in area.
Once a dancer has checked in:
- They are under Art & Dance Studio supervision.
- They must remain with their assigned group.
- They must follow instructions from their assigned staff member or parent volunteer.
Please make sure all belongings are clearly labeled.
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🎬 Show 1 Dismissal
The following Show 1-only groups will be dismissed after Show 1:
- Ballet-Jazz-Tap Combo 3
- Disney Dance
- Preschool Combo 1
Before the ending, assigned volunteers will gather the younger dancers’ belongings so everything is ready for dismissal.
After the curtain closes:
1. Volunteers will return belongings to the dancers.
2. The curtain will partially reopen.
3. Show 1-only groups will be dismissed one group at a time from the stage.
4. Parents should remain in the audience area until their dancer’s group is called.
Dancers participating in Show 2 will not be dismissed after Show 1. They will return backstage with staff and volunteers.
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🎬 Show 2 Dismissal
Following Show 2, dancers will return backstage and be dismissed through the same controlled check-in/check-out system used at arrival.
Parents should wait in the designated pickup area.
For safety, dancers will not be released independently into the lobby or parking lot.
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👜 What Every Dancer Should Bring on December 12
Please send your dancer with:
- All required costumes
- Correct dance shoes
- Required tights, socks, and undergarments
- Costume accessories
- Hair accessories and necessary hair supplies
- Any instructed props or class-specific items
- A small labeled bag for belongings
- Any medically necessary items
Dancers Performing in Both Shows Should Also Bring:
- A packed lunch
- Personal snacks as needed
- Water
Please select snacks that are *dry and non-staining* whenever possible.
Please avoid sending valuables, unnecessary electronics, or toys.
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🙋 Parent Volunteers — Show Day
Parent Volunteer Sign-Up is available through the *Parent Portal*.
Volunteer assignments are based on production and backstage needs, so volunteers may not necessarily be assigned to their own dancer’s class.
Not every volunteer position has the same schedule. Volunteers will receive their specific *arrival time, meeting time, location, and responsibilities* once assignments are finalized.
Show 1 Volunteers
*Mandatory Meeting for applicable Show 1 volunteers: 10:45 AM on stage*
Show 2 Volunteers
*Mandatory Meeting for applicable Show 2 volunteers: 2:45 PM on stage*
Assignments and specific responsibilities will be reviewed during these meetings.
Every volunteer will receive a defined:
- Group
- Location
- Production role
- Or operational responsibility
Confirmed volunteers will also be added to our Danceflix Volunteer WhatsApp group so we can stay connected, answer questions, and communicate important production information leading up to the recital.
Thank you for helping us create a safe, organized, and exciting Danceflix experience for all of our dancers.
We cannot wait to see everything come together on stage! 🎬💃✨
Where dancers create big dreams! 🌟