Our policies

 
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Financial Policy

Registration policies, monthly payment and class punch cards.

 

 

Each student -weather enrolled in the program or in our monthly packs- pays a season REGISTRATION FEE in August and is paid prior to starting classes at Art & Dance Studio; this annual fee is $30.00 USD for each student, $45.00 USD for our family fee. It must be paid with the first season in which a student enrolls and is effective only for that period. The season goes from August to May, if the student registers once the term has begun, the fee will NOT be prorated. (only tuition fees will be prorated)

 

The family registration fee rate applies to families that have more than one enrolled member.

 

Registration fees are non-refundable, non-transferable and non-extendable

 

The first monthly payment is paid at the time of registration or at the beginning of the class period and it will be prorated

 

Art & Dance Studio reserves the right to cancel a class for lack of quorum a minimum of five (5) students is necessary to open or maintain a class

 

The parent of any student under the age of 15 who registers must fill out a registration form that includes the names and ID copies of the parents/guardians authorized to pick them up. If no emergency contact and authorized person is set in the form, the parent's information in the account will be entered by default

 

Cash, check or credit/debit card payments are accepted at the studio.

 

Payments can also be made online via our website’s parent portal at www.artandancestudio.com by credit or debit card; request your invoice by email  artdancestudiopayments@gmail.com

 

A fee (NSF) of $25 USD will be charged for any bounced check

 

Students who do not wish to enroll in the A&DS program can choose to enroll in our Monthly Packs or pay for Punch Cards.

 

The entire period is considered 11 months from August to June. Therefore, there will be 11 full payments, the month of July is considered within the summer session and will be charged separately if and when the student enroll in it. Tuition during holidays will be payed in full.

The monthly payment is considered overdue after the 5th day of each month and a late fee of 10% will apply; If left unpaid, after 2 weeks, the student will not be able to access the class until the accumulated debt is fully covered. It is the responsibility of the parents to verify the due date of their monthly payments in their parent portal account

 

Dance cards can be found and paid for in our parent portal, they are electronic and free of registration fees. They are managed and punched online. If you would like to print out your punch card, you can do so from your parent portal or ask at the front desk and we will be happy to print it out for you. The students with a punch card are NOT required to participate in the recital but can do so if they wish to.



Discounts

 

Any Specials and discounts are not cumulative and are not eligible for other promotions or discounts.

We automatically offer a multi class and a multi student discount; such discount depend on the number of students and/or the number of classes a student is enrolled in

When the school year is pre payed in full, a 15% discount will apply. Please approach the front desk to have it applied

We offer a 10% discount to our military families. Please approach the front desk to have it applied

Dropping a class 

 

In order to avoid late fees and charges you must drop classes before the 1st of the month by visiting the front desk. If you do not drop classes before the 1st of the month, you will continue to be charged monthly tuition as you are ultimately paying for a spot in a class of instruction that otherwise could have been filled with another student. 

If you owe any amount after dropping, the card on file will be automatically charged (whether it is on auto-pay or not).

If you drop between the first and the fifth of a month (before tuition is due), you will only be charged for the classes that occurred during this time (you will still be charged even if your child did not attend since you are paying for the spot in the class). 

If you drop between the first and the 6th of a month, you acknowledge that your card on file will automatically be charged the balance (the amount of classes that occurred during that time whether it is on auto-pay or not).

Failing to show to a class does not constitute canceling or dropping the class. If you are on Autopay, your card will continue to be on file until you cancel or drop. You must contact with the front office to complete this process. 

Refund & Withdraw

 

A&DS recommends students to finish the full year, however, if the student wishes to interrupt their training, they must give a two week’s written notification to the school management explaining the reason for their withdrawal and the day on which it will become effective.

If there are debts at the time of the withdraw, the parent or guardian of the student will be responsible for covering these debts right up until the day in which the studio receives the notification of the withdrawal in writing

The student who is absent for 1 month and 1 day will be automatically withdrawn from the system so he/she will have to pay registration fees again if they wish to enroll.

All payments made prior to notification of withdrawal are non-refundable and non-transferable.

Image by Christiann Koepke

Refund and withdrawal policy

•    A&DS recommends students to finish the full year, however, if the student wishes to interrupt their training, they must give a two week’s written notification to the school management explaining the reason for their withdrawal and the day on which it will become effective. 
•    If there are debts at the time of the withdraw, the parent or guardian of the student will be responsible for covering these debts right up until the day in which the study receives the notification of the withdrawal in writing
•    The student who is absent for 1 month and 1 day will be automatically withdrawn from the system so he/she will have to pay registration fees again if they wish to enroll.
•    All payments made prior to notification of withdrawal are non-refundable and non-transferable

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Studio Policy

Classes, attendance and punctuality.

 

 

One free trial class per dance category is available for new students, you can schedule your trial through your parent portal  or we can do it for you at the front desk.

  • The placement class is free and will be counted as a free trial class, once the level is defined, the corresponding registration and monthly costs will apply. Payment must be made at the time of registration to secure your place in class.

  • The end-of-year recital, exams and any other scheduled presentation in the A&DS calendar, are part of the A&DS academic training program.

  • No refunds will be made for missed classes; if A&D S is the one who cancels the class it will be responsible for finding the mechanisms to make up for that class.

  • Classes that are missed due to illness or injury, can be made up for during the current semester and are not transferable. If the same level class is not available, the class must be taken at a lower level. Missed classes are non-refundable.

  • Classes begin promptly, for their own safety if the student arrives after the class starts, he/she may enter only at the teacher’s discretion; If the student arrives 15 minutes after the start of the class, he/she can only enter as an observer in order to avoid injuries since he/she will have missed the warm-up section.

  • A & DS, recommends that students take the full year with all the subjects indicated for their level thus ensuring the maximum advantages of the lessons and the correct development of their skills.

  • Any closures will be announced ahead of time.

  • The schedule is subject to change.

  • The studio will be closed on all major and official school holidays. The classes can be made up before or after the date if  but there will be no refunds or readjustments on tuition for those dates

  • Priority Enrollment. Once enrolled you will have access to our parent portal where you will be able to secure a spot in all the desired classes before they are publicly posted.

  • Parents or guardians should make sure A&DS is open before leaving students for their classes; parents can wait in the A&DS lobby for students to finish their classes. 

  • For their safety it is forbidden for students to go out to the parking lot and surrounding areas without the presence of the parent or authorized guardian. The parent or guardian must sign the exit of students under the age of 15. If none of the above are able to pick up the student, the parent must notify A&DS in advance and send the person’s information and a copy of their ID to make an authorization pass.

  • In case of extreme weather, a notice will be posted on the A&DS Facebook page with the availability of classes.

  • Class etiquette for students.

 

 

  • Must come prepared and dressed appropriately for each class.

  • Be on time.

  • Do not be disruptive during class with your peers.

  • Please be respectful of your instructors and your peers.

  • No running or horseplay in the studio.

  • Dispose of trash and leave the space as you found it.

  • Use the restroom before your class begins.

  • No food is allowed inside the class, only water bottles.

  • Studio etiquette for parents.

 

 

Parents are not allowed into the rooms during class time, you are welcome to watch through the viewing window.

  • Please come inside to pick up / drop off students under 15 YO.

  • Please inform the studio if you will be late to pick up a student so we can plan accordingly.

  • If the receptionist is out and classes are in progress, young children are allowed to sit in the next class until their parent arrives, this will prevent them form waiting alone in the lobby.

  • Please do not discuss important information with the instructor immediately after class as they only have a short break before the next class; if you would like to schedule a conference with your child's instructor, please speak at the front desk or email us through your portal.

  • Please be respectful to our instructors and office staff, if you do not agree with the way class is being directed, please schedule a conference with our Academic Director o the General Manager.

  • Costumes and recitals.

 

 

  • The annual recital is optional except for students enrolled in the A&DS academic program, members of A&D Co. Competition Teams or scholarship holders

  • Some of the regular class schedules will be used for recital rehearsals, if the student does not participate in the recital, he/she will be included in the choreographies and will take the rehearsals during class time.

  • For the participants in the recital, there will be a deposit per costume of 50% of the total value of it and the remaining 50% will be settled upon delivery; the payment of the costume is non-refundable. If the costume or recital fees are not covered, the student will forfeit the right to participate in it.

  • To participate in the recital, all yearly and monthly fees as well as the recital’s registration fee of $ 50 USD most be covered in full. These are non-refundable

  • It is possible that extemporaneous rehearsals will be held for some groups and soloists 2 months prior to the annual performance, at no cost to the students.

  • It is implicit in the registration to the A&DS program, participation in the end-of-year recital.

  • Communication and ethics.

 

 

Communication with A&D S can be done through the parent’s portal, email artandancestudio@gmail.com, and our Facebook page and Instagram. To receive the newspaper from A&DS, be sure to leave an email at the time of your registration.

A&DS students and parents should lead by example and always handle themselves with respect to staff, faculty instructors, and peer students. Any disrespect or disruptive behavior may merit temporary suspension.